Secretary 2 (Hybrid)

The State of Connecticut Department of Administrative Services' Platform Services Division, Bureau of Information Technology Solutions (DAS/BITS), seeks qualified individuals for the position of Secretary 2.
BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
We can offer you: Competitive starting salary A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.
D.
, along with comprehensive benefit offerings Extensive pension plan and supplemental retirement offerings Paid time off - including 13 paid holidays per calendar year Professional growth and paid professional development opportunities A work culture that promotes a healthy work-life balance to all employees State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.
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Learn more about what sets us apart as an employer with our Employer Value Proposition.
POSITION DETAILS: Full-time, 40 hours/week Monday - Friday 8:00 a.
m.
to 4:30 p.
m.
Located at 55 Farmington Ave, Hartford CT.
The selected candidate will report directly to the Director of Compute Services.
POSITION RESPONSIBILITES: The successful candidate will perform skilled clerical work, general secretarial support to our departments and responsible for managing our software, hardware and contingent labor contracts.
The Secretary 2 will be responsible for creating and maintaining purchasing records, coordinating meetings for management, be a resource for staff and other office functions.
This position is ideal for someone who is motivated, able to prioritize work assignments and capable of working without supervision.
The State of Connecticut is looking for self-starters willing to make a difference.
We are working to improve the experience of all those who interact with the State and are making progress, but we’ve still got work to do.
That’s where you come in.
Come join an organization that provides superior benefits, competitive salaries and where people truly believe in what they are doing.
We’re committed in bringing passion and customer focus to all those with whom we interact.
Selection Plan To Apply: In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening.
You must specify your qualifications on your application.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
Ensure that your application is complete and detailed before submitting it.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
You will not be able to make revisions once your application is submitted into the JobAps system.
Please select all location(s) and shift(s) you are willing to work on your application.
Failure to do so may result in not being considered for vacancies in that specific location or shift.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying.
Late applications may not be submitted and will not be considered.
Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.
It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.
Requests should be made to DAS.
SHRM@ct.
gov.
For Assistance In Applying: Please read or watch our Applicant Tips on How to Apply! Important Information After You Apply: This posting may require completion of additional referral questions (RQs).
You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Your responses to these RQs must be submitted by the questionnaire's expiration date.
Please regularly check your email and JobAps Personal Status Board for notifications.
Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.
These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc.
, at the discretion of the hiring agency.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.
ct.
gov/ethics.
Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Updates will be available through your JobAps portal account.
Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at Hayley.
Newhouse@ct.
gov.
PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.
EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc.
from rough draft, transcription, dictated notes, etc.
; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals.
CORRESPONDENCE: Composes complex letters and/or memoranda, etc.
(e.
g.
, explaining department practices/policies) for own or supervisor's signature.
REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.
g.
, citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters.
PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor.
SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.
g.
, charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc.
from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements.
OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.
g.
, orders, requisitions, invoices, etc.
); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.
g.
, compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS Experience with Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word); Experience completing work tasks without supervision; Experience in detailed work and maintaining clear documentation; Experience in contacting vendors for hardware and software quotes; Experience with the CORE-CT Financial requisition system.