Conflicts Attorney

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aspx?FilterREID=2&FilterJobCategoryID=2&FilterJobID=111 *Position Summary* This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff.
This position will report to the Business Intake Manager, Director of Business Intake, and General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.
Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm.
Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide.
Provides input and guidance into review process of other team members.
*Duties/Responsibilities* * Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
* Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
* Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
* Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts.
Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
* Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
* Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
* Consult with the Business Intake Manager, the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
* Review new business intake forms in the automated workflow system for accuracy and consistency.
* Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
* Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
* Work closely with the Business Intake Manager, and the Business Intake team to ensure coordination of systems, workflow and outcomes.
* Document workflow process and procedures and update as needed.
* Review and maintain the accuracy of the firm wide New Business Report.
* Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
* Attend legal software (i.
e.
Intapp, Aderant, iManage, etc.
) training sessions, conferences, presentations, and conventions as necessary.
* Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
* Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
* Attend on-site in person team meetings and/or training sessions as location permits.
* Assist in special projects and other duties as assigned.
*Position Competencies* * *Time Management and Organizational Skills –* Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands.
Works on a number of projects simultaneously and prioritizes work and spends time on what is important.
* *Detail Orientated –* Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
Demonstrates commitment to quality; produces accurate, thorough work in a timely manner.
Provides accurate, consistent information in a useable form.
Follows policies and procedures.
* *Interpersonal Skills –* Establishes and maintains effective relationships, both internally and externally, with teams, individuals, and clients.
Develops effective relationships and builds appropriate rapport.
* *Works Independently and Collaboratively –* Has the ability to take initiative and work independently.
Can collaborate with co-workers and can function effectively as a team member.
Builds alliances to get things done and to meet business goals.
* *Technical Expertise –* Strong technological knowledge including experience with Microsoft Office applications, research applications, technical applications, databases, and the internet.
Desire and ability to learn and use new technical platforms and systems.
* *Oral and Written Communication –* Strong verbal and writing skills, along with strong interpersonal skills and the ability to communicate and work effectively with lawyers and business professionals.
Expresses ideas in a clear and concise manner, both orally and in writing.
Understands the audience and is adept at customizing and tailoring messages to have the desired effect.
Uses proper grammar and language in oral and written communications.
Demonstrates active listening skills by asking questions to ensure understanding.
*Experience Required* * J.
D.
from an accredited law school, bar admission in good standing in a state where Robinson & Cole operates an office.
* Minimum of five years of experience in medium or large law firm or professional services organization.
* General knowledge of the Rules of Professional Responsibility and ability to research rules applicable to conflicts and lateral attorney migration within the jurisdictions in which we practice.
* Knowledge of the conflicts and new business intake process and the ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes required.
* Strong knowledge of ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes.
* Prior experience utilizing automated conflicts and/or workflow systems, Intapp Open Intake System or similar experience preferred.
*Education* * J.
D.
Required Job Type: Full-time Pay: $110,000.
00 - $130,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Referral program * Tuition reimbursement * Vision insurance Schedule: * Monday to Friday Work Location: Remote